Microsoft Office 365
Microsoft Office 365 is a complete, intelligent solution, including Office 365, Windows 10, and Enterprise Mobility + Security, that empowers everyone to be creative and work together, securely. Now take Office with you wherever you go, across all your devices with Office 365. An Office 365 subscription gives you access to the latest versions of Word, Excel, PowerPoint, Outlook, OneNote and more on your PC, Mac, tablet, or smartphone. You also get 1TB of OneDrive cloud storage for your photos, videos, and documents, plus 60 minutes of Skype calls per month and tech support from Microsoft-trained experts at no extra charge.
The powerful software in Microsoft Office 2013 remains in Microsoft Office 2016, including features and shortcuts for the things you do most often, like creating professional-looking presentations, working on spreadsheets, or word processing. And because Office 2016 allows you to open, save, modify, or collaborate on documents in the cloud, you can maximize efficiencies and do great work anywhere, anytime. Microsoft Office is much more powerful and comes with better support than free software, like Open Office or Google Docs.
This app sets the standard for word processors and is available with Office 365 for both Business and Premium. If users in your enterprise need to create documents, this is the tool they will use.
Office 365’s solution for managing email and an appointment calendar is called Outlook. The app has been around for many years and its busy interface tends to be either loved or hated by users. It’s available with both the Business and Premium subscriptions.
Sometimes communicating information to a broader audience requires something more permanent and more formal than a presentation at a meeting. The Publisher app in Office 365 provides users with the tools they need to publish professional-looking newsletters, brochures, and booklets.
The other basic and fundamental cloud-based application is storage. With each Office 365 Business subscription, Microsoft provides users with up to 1TB of cloud storage in the form of an application called OneDrive for Business.
Each Office 365 for Business subscription includes an Exchange Server, which handles all the email management duties. By default, each user is granted 50GB of storage for email. Maintenance of the Exchange Server is generally handled at the administrator level.
Video conferencing is an essential tool for a mobile enterprise workforce. With Skype for Business, enterprises can host unlimited online and video conferencing meetings with up to 250 people.
The spreadsheet has been the workhorse for basic data analysis since its invention back in the previous century. Excel is the current standard-bearer and comes with Office 365 for Business and Premium.
Communicating information to a group of individuals at a meeting often involves a presentation. Office 365’s PowerPoint allows users to create, display, and disseminate information in formats ranging from the basic slide to animation to video.
As the workforce has become more mobile, the need to capture information on the go has become increasingly important. Applications like OneNote allow users to take notes on any device and then retrieve those notes from any other device. It’s your basic productivity cloud app.
A subscription to Office 365 Business Premium also provides an enterprise with a few applications for backend infrastructure management. SharePoint, for example, can be used to host intranet websites for the enterprise. It also can be used to host smaller sites designed for smaller teams or divisions. The permissions for these sites can be designated by the users themselves or by appointed administrators.
Younger members of the modern enterprise workforce are very familiar and comfortable with chat applications. To satisfy the needs of those employees, Office 365 now includes Microsoft Teams, a chat-based workspace that integrates people, content, and tools into a single platform.